Purchase Order Quality Requirements

The requirements of these clauses are an integral part of the Purchase Order, and supplement any other Purchase Order requirements.

Clause 01 Control of Records

Quality Records generated that are relevant to work carried out for MM Microwave Ltd, shall be identified, stored in a suitable manner and retained indefinitely*. Any MM Microwave Ltd owned documents are to be returned at MM’s request.

Clause 02 Corrections to Records

Changes or corrections to written records shall be made as follows: Draw a single line through the error, enter the correct data and apply initials against it, the use of ‘white out’ is not permissible.

Clause 03 Unauthorised Repair

Repairs by welding, brazing, soldering, sizing, or the use of adhesives of parts damaged, or found to be faulty are prohibited without authorisation from MM Microwave Ltd.

Clause 04 Non Conforming Product

If rework (without unauthorised repair) to fully conform to Purchase Order requirements is not possible, MM Microwave Ltd must be notified, (applicable if non conformance is apparent on work supplied by MM Microwave to the supplier, or the non conformance will result in late delivery of purchased product). Consideration will be given, and a concession granted if applicable. MM Microwave reserves the right to request Failure Analysis on non conforming product.

Clause 05 Right of Access

The supplier and his sub-contractors shall permit MM Microwave Ltd, our customer, or Regulatory Authorities access to the suppliers premises (if required, and within a reasonable time period) to perform review of records (and inspection of work if specified in the contract) relevant to work carried out for MM Microwave Ltd.

Clause 06 Quality Requirements Flow Down

If work is to be sub-contracted, these Quality Requirements, along with all other Purchase Order Requirements must be flowed down.

Clause 07 Packaging Requirements

Supplies on this order shall be preserved, packaged and packed in a manner affording adequate physical protection from damage and deterioration during normal handling, shipment and storage.

Clause 08 Traceability Requirements

Items supplied on this order shall be traceable to their origin. Test, chemical, mechanical and inspection data (if applicable) should be held on file to be viewed at MM Microwaves request.

Clause 09 First Article Inspection Reports (F.A.I.R)

The purpose of the F.A.I.R is to give objective evidence that all MM Microwave drawing requirements are correctly accounted for, verified and recorded.

A F.A.I.R should be carried out when there is;

  1. The first supply of a new part. *
  2. A revision change to the drawing.**
  3. A change in process, material, tooling or inspection method that can potentially affect form, fit or function.*
  4. A change in NC program type, manufacturing source or location of manufacturing equipment, including tooling transferred from another supplier or division of the same supplier.*
  5. A two year lapse in production.*

 

The F.A.I.R is not complete until all nonconformities (if any) are closed out, this will require discussion between the supplier and MM Microwave.

The preferred format for the results record is as per AS9102, supplier alternatives will be acceptable, and a copy of the F.A.I.R shall be supplied to MM Microwave with the goods.

* Full F.A.I.R- All drawing dimensions measured and recorded, all drawing notes verified as compliant.

** Partial F.A.I.R- Those dimensions/notes affected by the revision change to be measured and recorded.

Clause 10 Suspension or Loss of Quality Approvals

Suppliers must immediately notify MM Microwave of the suspension or loss of any quality management system, or process approvals, e.g. ISO 9001 or NADCAP.

Notes

Ref Clause 01

*Indefinitely does not mean that the records must be retained permanently. Records having a retention period of ‘indefinitely’ should be reviewed periodically to determine if they have surpassed their useful legal and business life. Destruction of records with indefinite retention period must be authorised by MM Microwave Ltd.